Executive News
ANNUAL GENERAL MEETING 2004
Glenmore lodge, Aviemore
Saturday 19th June at 16.30 hrs
AGENDA
1. Apologies.
2. Introduction of guests.
3. Adoption of minutes of 2003 AGM
4. Matters Arising.
5. Annual Report for 2003/2004.
6. Accounts and appointment of auditor.
7. Proposal to increase subscriptions.
8. Proposed Changes to the Constitution.
9. Elections to the Executive Committee.
10. New 3yr Corporate Plan 2004-2007
11. Any other competent business
12. Date and place of 2005 AGM
AGENDA NOTES (numbers correspond to Agenda)
3. MINUTES OF 2003
An edited version is reproduced in this magazine. Refer to the website for the full version (copies will be available at the AGM).
5. ANNUAL REPORT
See the Annual Report and Accounts elsewhere in this issue.
7. PROPOSAL TO INCREASE SUBSCRIPTIONS
We are proposing in future to indicate separately the amounts of the affiliation fee that contributes to the work of the MCofS, and the civil liability insurance payment made per head to the Insurers.
The following are proposed new subscription rates starting from June 2004:
|
2003 / 04 |
2004 / 05 |
2004/05 |
2004 / 05 |
2004 / 05 |
2006 / 07 | |
|
(current) (incl. CLI) |
(estimated) (incl. CLI) |
(estimated) (excl. CLI) |
(proposed) (inl. CLI) |
(proposed) (excl. CLI) |
(estimated) (excl. CLI) | |
|
IM (Ordinary) |
£20.00 |
£23.50 |
£20.50 |
£19.52 |
£22.55 |
£24.80 |
|
IM (Youth)* |
£ 9.00 |
£10.00 |
£ 9.00 |
£10.00 |
£10.00 |
£10.00 |
|
Concession |
£12.50 |
£15.00 |
£12.00 |
£14.50 |
£11.50 |
£12.50 |
|
Joint / Family** |
£33.50** |
£39.50** |
£33.50 |
£40.35** |
£34.35 |
£37.50 |
|
Club (per head) |
£ 8.00 |
£10.25 |
£7.25 |
£9.30 |
£6.30 |
£ 6.90 |
|
Associate*** |
£65.00 |
£70.00 |
£70.00 |
£65.00 |
£65.00 |
£70.00 |
|
Civil Liability insurance |
(£2.25) |
(£3.00) |
+£3.00 |
(£3.00) |
+£3.00 |
+£3.90**** |
INFORMATION:
CLI: Civil Liability Insurance
* Youth members under 16 do not pay civil liability insurance.
** Joint/family members add civil liability fee for each adult (i.e. £6.00). Children under 16 do not pay.
*** Associate Members do not receive civil liability insurance.
**** Unconfirmed.
Proposed increases to the affiliation fee for 2004 / 2005:
These are based on a 10% increase to help cover increasing costs of running the MCofS, including inflation (currently ~3%), office overheads and extra administration staffing required for membership database updates and membership services.
Civil Liability Insurance increases:
We have had confirmation that this insurance (currently at £2.25 per head) will have to increase to £3.00 this year as projected last year and to a projected £3.90 the following year. All the Mountaineering Councils (through the Mountaineering Coordination Group) are currently resisting this latter increase on the basis that the claims history does not warrant it.
8. PROPOSED CHANGES TO THE CONSTITUTION
Under Item 8.3 of the 2003 AGM the change to allow Individual Members to call a Special General Meeting (Item 13 Special General Meeting, para B of the Constitution) was deferred for further scrutiny by the Executive Committee. It was agreed at the AGM that Individual Members should have the right to call a Special Meeting, but the number must be specified and equivalent to the membership of ten or more Member Clubs.
The Executive have now proposed the following addition to Item 13 (b) as (underlined):
The Executive Committee if requested to do so by ten or more Members Clubs, and 10% of the Individual Membership, shall within 21 days call a Special General Meeting, to be held within not more than 42 days from the date of the notice, to deal with the business specified in the request.
9. ELECTION TO THE EXECUTIVE
The Executive Committee is composed of :
6 Honorary Office Bearers (President, three Vice Presidents, Secretary, Treasurer) and 9 Ordinary Members (of whom at least 7 represent clubs and at least 1 represents Individual members).
The current Office Bearers are as follows:
President (2x2yr terms): John Mackenzie (2003) 1yr served in 1st Term.
Treasurer: (5yr term) Derek Edge (2003) 1 yr served.
Secretary: (5yr term) Nick Halls (2003) 1yr served.
Vice Presidents: (2x2yr terms) Fred Belcher (2002) – eligible for election to 2nd Term.
Bill Crabb (2003) – 1yr served in 1st Term.
Beryl Leatherland (2003) – 1yr served in 1st Term.
The Current Ordinary Members (2x2yr terms) are as follows:
Joy Ingram (2000) – served 2nd Term; ineligible for re-election.
Colin Simpson (2001), Laura Alexandra (2001) – served 1yr of 2nd Term.
Mary Webster (2002), Keith Miller (2002) – eligible for re-election for a 2nd Term.
Alison McLure (2003) – served 1yr of 1st Term.
Bob Hodgkiss (2003) – served 1yr of 1st Term.
Alison McLaren (2001), John T Orr (2002) – both have had to stand down.
Nominations are sought for the following vacant posts:
Treasurer, Secretary, Vice President and 3 Ordinary Members.
NB. Nick Halls is willing to be re-elected as Secretary; Derek Edge is willing to be re-elected as Treasurer; Bill Crabb wishes to stand down as Vice President and Fred Belcher wishes to be re-elected for a second term as VP; Mary Webster and Keith Miller both wish to be re-elected for a second term.
Please send your nominations to the Secretary Nick Halls C/O the MCofS Office with a brief CV (personal, professional and hill!) before the AGM.
10. New 3yr Corporate Plan
The MCofS has completed its forthcoming plan, which has been submitted to sportscotland along with grant aid applications. The plan will be available at the AGM and on the website. Hard copies can be obtained free (please send an A4 SAE at ??p). It details the proposed work programmes for all the spheres of MCofS work undertaken by the staff and the Executive volunteers. It will be introduced at the meeting for discussion.